Economic Substance Regulations

The United Arab Emirates introduced Economic Substance Regulations to honor the United Arab Emirates’ commitment as a member of the OECD Inclusive Framework on BEPS, and in response to a review of the United Arab Emirates tax framework by the EU which resulted in the United Arab Emirates being included on the EU list of non-cooperative jurisdictions for tax purposes (EU Blacklist). The issuance of the Economic Substance Regulations on 30 April 2019 (the Regulations), and the subsequent release of the Guidance on the application of the Regulations on 11 September 2019, was a requirement for the removal of the United Arab Emirates from the EU Blacklist on 10 October 2019. The purpose of the Regulations is to ensure that United Arab Emirates entities that undertake certain activities (see question 4) are not used to artificially attract profits that are not commensurate with the economic activity undertaken in the United Arab Emirates.

The Regulations apply to financial years starting on or after 1 January 2019. Example

1: A United Arab Emirates company with 1 January 2019 – 31 December 2019 financial year: First assessable period would be 1 January 2019 – 31 December 2019. Example

2: A United Arab Emirates company with 1 April 2019 – 31 March 2020 financial year: First assessable period would be 1 April 2019 – 31 March 2020. No need to comply with the Regulations for the period 1 January 2019 – 31 March 2019.

The Regulations are administered by the Regulatory Authorities listed in Cabinet Resolution No (58) of 2019 Determining the Regulatory Authorities Concerned with the Business Mentioned in Cabinet Resolution No (31) of 2019 Concerning Economic Substance Regulations

The Regulations apply to United Arab Emirates onshore and free zone companies, branches, partnerships, and other United Arab Emirates business forms (referred to as Licensees) that carry out any of the following Relevant Activities.

• Banking Businesses
• Insurance Businesses
• Investment Fund Management Businesses
• Lease-Finance Businesses
• Headquarter Businesses
• Shipping Businesses
• Holding Company Businesses
• Intellectual Property Businesses
• Distribution and Service Centre Businesses

For each financial period in which a Licensee earns income from a Relevant Activity, it will need to meet an Economic Substance Test in relation to that activity. The Economic Substance Test requires a Licensee to demonstrate that:

• the Licensee and Relevant Activity are being directed and managed in the United Arab Emirates.
• the relevant Core Income Generating Activities (CIGAs) are being conducted in the United Arab Emirates; and
• the Licensee has adequate employees, premises and expenditure in the United Arab Emirates. In addition to an annual notification requirement, Licensees that undertake and earn income from a Relevant Activity are also required to file an Economic Substance Return within 12 months from the end of the relevant financial period (see Administration).

No. The Regulations impose economic substance requirements on any United Arab Emirates entity which carries on a Relevant Activity, regardless of whether the United Arab Emirates entity belongs to a foreign multinational group. However, a United Arab Emirates based Distribution Business, Service Centre Business, Headquarter Business or High-Risk IP Business would only be within the scope of the Regulations if the United Arab Emirates entity transacts with foreign group companies. Distribution, Service Centre, Headquarter and High-Risk IP activities where transactions between United Arab Emirates entities are not subject to economic substance requirements.

Yes, if the ‘offshore’ company undertakes a Relevant Activity.

No. Whilst the commercial license may indeed state the Relevant Activity, a ‘substance over form’ approach must be used to determine whether a Licensee undertakes a Relevant Activity and is within the scope of the Regulations. This means looking beyond what is stated on the commercial license to the activities undertaken by the Licensee during a financial period.

Licensees that are directly or indirectly at least 51% owned by the Federal or an Emirate Government, or a United Arab Emirates Government body or authority, are exempt from the Regulations.

If a Licensee does not undertake a Relevant Activity during a financial period, it does not need to meet the Economic Substance Test. The Licensee would not be required to notify (see question 38) its Regulatory Authority or submit an Economic Substance Return (see question 39) for the relevant financial period.

A Licensee that undertakes a Relevant Activity but that does not earn income from this activity in a financial period is not required to meet the Economic Substance Test for that period. Whilst the Licensee would still need to submit a notification with its Regulatory Authority, it is not required to file an Economic Substance Return for the relevant financial period.

No, this Licensee is not exempt from the Regulations. Income from a Relevant Activity for which the Licensee needs to demonstrate economic substance in the United Arab Emirates includes all income, including income that is generated by the Licensee outside of the United Arab Emirates.

The United Arab Emirates acknowledges that businesses vary in size and nature, and what is adequate and appropriate will depend on the nature and level of activities carried out, and the level of income earned by the Licensee. The regulations and Guidance therefore do not provide a “minimum” standard for what is considered “adequate” or “appropriate”. The Regulatory Authorities are expected to take a pragmatic approach when assessing whether a Licensee has met the Economic Substance Test, recognizing that the type and level of activity of a Licensee may fluctuate during the course of a financial period and from year to year.

No. The Regulations do not allow Licensees that are part of the same group to be aggregated for economic substance purposes. Each Licensee will need to comply with the Regulations and demonstrate economic substance on an individual basis. That being said, relevant economic substance (staff, functions, assets, etc.) maintained in the United Arab Emirates by other group companies can be taken into account if that economic substance is made available to the Licensee under a service / outsourcing type arrangement (see question 21).

Yes, an adequate number of board meetings should be held in the United Arab Emirates. What is an adequate number of board meetings will depend on the nature and extent of the Relevant Activity being undertaken by the Licensee? For each board meeting held in the United Arab Emirates:

• a quorum of directors must be physically present in the United Arab Emirates; and
• meeting minutes must be maintained and signed in the United Arab Emirates; and
• directors attending the board meeting must have the necessary skills and expertise to discharge their fiduciary duties. A Holding Company Business is not required to be directed and managed in the United Arab Emirates, except where this is a requirement of the relevant licensing authority.

Employees who perform the CIGAs of a Licensee would in principle need to be resident in the United Arab Emirates. Non-resident employees or other persons would count towards the economic substance of a Licensee in the United Arab Emirates only if (i) the relevant activities are performed while the individual is physically present in the United Arab Emirates, and under the direction of the Licensee and (ii) the Licensee bears the relevant costs of the non-resident individual.

No, directors only need to be physically present in the United Arab Emirates to attend relevant board meetings of the Licensee.

Yes, directors who in addition to performing their fiduciary duties also perform CIGAs can be counted as employees of the Licensee for the purposes of meeting the Economic Substance Test.

No, whilst obtaining a United Arab Emirates Tax Residency Certificate requires certain minimum presence in the United Arab Emirates, a United Arab Emirates Tax Residency Certificate in itself is not proof of a Licensee having adequate economic substance in the United Arab Emirates in relation to is Relevant Activity and the income earned from this activity.

A Licensee can outsource any or all its CIGAs so long as the outsourced activities are performed in the United Arab Emirates. Effectively, this means that a Licensee can use United Arab Emirates based (i) employees and (ii) physical assets (including premises) of third parties or related entities to satisfy the Economic Substance Test. A Licensee cannot outsource “directed and managed”, as the Licensee is required to demonstrate oversight and control of its Relevant Activity in the United Arab Emirates.

A Licensee can outsource, contract or delegate CIGAs to related parties or to third party service providers, if the Licensee monitors and retains the ability to control the outsourced activities.

A Licensee should:

• Have adequate supervision of the outsourced activity; and
• Ensure the outsourced activity is conducted in the United Arab Emirates; and
• Ensure the outsourcing provider has adequate substance in the United Arab Emirates; and
• Ensure there is no double counting of the outsourcing providers resources. The above can be evidenced through contractual agreements that govern the relationship and responsibilities of each party.

A “Distribution and Service Centre” Business refers to two distinct activities that are covered under one “Relevant Activity” heading. A United Arab Emirates entity is considered engaged in a Distribution Business if it:

• Purchases goods from a Foreign Connected Person; and
• Import those goods into the United Arab Emirates; and
• Distributes those goods outside the United Arab Emirates. A United Arab Emirates entity is considered engaged in a Service Centre Business if it:
• Provides services to a Foreign Connected Person; and
• Those services are in connection with the Foreign Connected Person’s business outside the United Arab Emirates. The economic substance requirements for a Distribution and Service Centre Business are applicable to United Arab Emirates entities whose main activity is distribution and/or service center operations. Licensees engaged in Banking, Insurance, Investment Fund Management, Lease-Finance, Shipping, or Headquarter Business may also purchase goods for, and/or provide services to foreign group companies as a normal part of their business operations. To prevent duplicate reporting, such Licensees are not also considered engaged in a Distribution and Service Centre Business. United Arab Emirates entities that purchase and sell goods from and to third parties, or that provide services to third parties, are not subject to the Regulations (as a Distribution and Service Centre Business).

Activities that are not CIGAs (e.g. back office functions) can be outsourced to related parties or third party service providers that are located outside the United Arab Emirates without adversely impacting the economic substance of the Licensee in the United Arab Emirates.

A “Distribution and Service Centre” Business refers to two distinct activities that are covered under one “Relevant Activity” heading. A United Arab Emirates entity is considered engaged in a Distribution Business if it:

• Purchases goods from a Foreign Connected Person; and
• Import those goods into the United Arab Emirates; and
• Distributes those goods outside the United Arab Emirates. A United Arab Emirates entity is considered engaged in a Service Centre Business if it:
• Provides services to a Foreign Connected Person; and
• Those services are in connection with the Foreign Connected Person’s business outside the United Arab Emirates. The economic substance requirements for a Distribution and Service Centre Business are applicable to United Arab Emirates entities whose main activity is distribution and/or service center operations. Licensees engaged in Banking, Insurance, Investment Fund Management, Lease-Finance, Shipping, or Headquarter Business may also purchase goods for, and/or provide services to foreign group companies as a normal part of their business operations. To prevent duplicate reporting, such Licensees are not also considered engaged in a Distribution and Service Centre Business. United Arab Emirates entities that purchase and sell goods from and to third parties, or that provide services to third parties, are not subject to the Regulations (as a Distribution and Service Centre Business).

A United Arab Emirates entity is considered engaged in a Holding Company Business if it:

• Only holds equity interest(s) in juridical person(s); and
• Only earns dividend and capital gains from its equity interest(s) A United Arab Emirates entity that holds other assets or earns other forms of income will not be considered a Holding Company Business. Where the holding of such other assets or the performance of other commercial activities constitute a different “Relevant Activity” (e.g. a Lease-Finance Business), the United Arab Emirates entity would be subject to the Regulations in respect of that other Relevant Activity.

No, an investment fund is not considered a Holding Company Business.

Yes, however a Holding Company Business is subject to reduced substance requirements as follows:

• Comply with existing reporting / compliance requirements under the regulations applicable to the Licensee; and
• Have adequate employees and physical assets (e.g. premises) A Holding Company Business is not required:
• to be “directed and managed” in the United Arab Emirates (unless otherwise provided for under the rules and regulations of any Regulatory Authority’s); or
• To have / demonstrate adequate expenditure in the United Arab Emirates

Either Condition A or B as set out below must be met for an IP Business to be considered as “High Risk”.

Condition A – all the following need to be met

The Licensee did not create the IP asset which it holds for the purposes of its business.

The Licensee acquired the IP asset either from:

a Connected Person, or

in consideration for funding research and development by another person situated in a country other than the United Arab Emirates.

The Licensee:

license the IP asset to one or more Connected Persons, or

otherwise generates income from the asset in consequence of activities performed by Foreign Connected Persons

Condition B

The Licensee does not carry out research and development, or branding, marketing, and distribution as part of its United Arab Emirates Core Income-Generating Activity

Information is automatically shared with the foreign competent authority of the parent company, ultimate company and ultimate beneficial owner; and 2. The Licensee is presumed to not meet the Economic Substance Test, unless the Licensee meets the increased substance requirements. The increased substance requirements (in addition to those set out under Question 5) require a High-Risk IP Licensee to demonstrate (and submit proof) that:

• It has (had) a high degree of control over developing the IP asset; and
• It has adequate full-time employees with the necessary qualifications that permanently reside and perform their activities in the United Arab Emirates – relevant employee information (e.g. experience, contracts, qualifications etc.) would need to be provided; and
• It has a business plan showing the reasons for holding the IP in the United Arab Emirates; and
• Relevant decision making has and continues to take place in the United Arab Emirates

A United Arab Emirates entity that provides discretionary investment management services to Collective Investment Vehicles located in the United Arab Emirates or in a different jurisdiction. An Investment Fund Management Business includes making discretionary investment, divestment, and risk related decisions on behalf of an investment fund. United Arab Emirates entities providing other types of investment fund related services such as fund administration, investment advisory and custodian services are not considered engaged in an Investment Fund Management Business.

A United Arab Emirates entity is considered engaged in a Lease-Finance Business if it provides credit or rents assets, equipment or any other good to another person for consideration. Providing credit includes making loans and entering other financing arrangements such as hire purchase agreements and finance leases. Licensees engaged in Banking, Insurance, and Fund Management Business may also perform lease or financing activities as a normal part of their business operations. To prevent duplicate reporting, such Licensees are not also considered engaged in a Lease-Finance Business and will not need to separately demonstrate economic substance in respect of any ancillary Lease-Finance activities.

Yes, a United Arab Emirates entity that makes a loan or provides any other form of credit to a United Arab Emirates or foreign group company for consideration (e.g. interest) will be considered engaged in a Lease-Finance Business.

No, United Arab Emirates entities that invest and hold bonds and other debt securities that are traded on a regulated exchange are not considered engaged in a Lease-Finance Business.

The Regulations do not apply to credit and other financing and leasing arrangements where there is no expectation of consideration in the form of interest, fees, rental payments, capital gains or any other form of compensation. The grant of security in favor of the lender would not constitute consideration.

A United Arab Emirates entity that provides services to other foreign group entities, and through the provision of such services: ● has taken on the responsibility for the overall success of the group; or ● is responsible for an important aspect of the group’s performance.

No, a group’s corporate structure is not relevant in determining whether a United Arab Emirates entity within the group is engaged in a Headquarter Business. Whether an entity is engaged in a Headquarter Business is entirely dependent on the nature of the services provided to foreign group companies.

Possibly, if the Relevant Activities form two or more distinct business activities. However, if an activity that might otherwise fall within the definition of a Headquarters Business forms part of another main Relevant Activity of the Licensee, the Licensee would not be considered to also be engaged in a Headquarter Business. For example, a United Arab Emirates subsidiary of a captive insurance group will not be considered to carry on a “Headquarter Business” simply because it assumes material risk on behalf of the group.

A Licensees that undertakes a Relevant Activity (irrespective of whether the Licensee qualifies for an exemption under the Regulations or has earned income from the Relevant Activity during the relevant financial period) need to submit a simple notification with its Regulatory Authority. Notifications for the financial period 2019 can be filed on or after 1 January 2020.

Only Licensees that earn income from a Relevant Activity during the relevant financial period and that are not exempt from the Regulations are required to demonstrate economic substance in the United Arab Emirates and file an economic substance return. Economic substance returns must be filed within 12 months from the end of the relevant financial period.

Failure to Notify: AED 10k to 50k Failure to provide accurate or complete information:

• Penalty of AED 10k to 50k; and
• Deemed failure to demonstrate economic substance in the United Arab Emirates Failure to demonstrate sufficient economic substance in the United Arab Emirates for the relevant Financial Year: First failure
• Penalty of AED 10k to 50k; and
• Information exchange with foreign competent authority of: (1) parent company, (2) ultimate parent company, and (3) ultimate beneficial owner. Second consecutive instance of failure
• Information exchange with foreign competent authority of: (1) parent company, (2) ultimate parent company, and (3) ultimate beneficial owner; and
• Penalty of AED 100k to 300k; and
• Trade / commercial license could be suspended, withdrawn, or not renewed.

The following is meant as a non-exhaustive list of matters a Licensee should consider (and action, where relevant) before the end of a financial period:

• Assess what (if any) Relevant Activities it has performed during the financial period (applying a “substance over form” approach).
• Assess the amount and type of income earned (if any) from the Relevant Activity during the financial period.
• Hold board meetings with a quorum of directors physically present in the United Arab Emirates.
• Ensure board meeting minutes are signed and maintained in the United Arab Emirates.
• Identify the amount and type of expenses and United Arab Emirates based assets (incl. premises) in respect of the Relevant Activity, and ensure access to assets (incl. premises) can be demonstrated (through agreements and financial records)
• Identify the number of United Arab Emirates based full-time employees or other personnel (and their qualifications) responsible for carrying on the Licensee’s Relevant Activity; and
• Ensure control and supervision over any outsourcing arrangements can be demonstrated, e.g. through contractual agreements. Additional actions may be required to ensure a Licensee can demonstrate sufficient economic substance in the United Arab Emirates for a relevant financial period, and the considerations above may differ where a Licensee has either a Holding Company or a High Risk IP Business.